Purchasing a new vehicle is exciting, but when your car is hundreds or thousands of miles away, you need a reliable plan to bring it home safely. Whether you’ve found it at an out-of-state dealership, scored a great deal through an online auction, or bought from a private seller in another city, understanding how to safely transport your new investment is essential. This comprehensive guide will walk you through everything you need to know about shipping a newly purchased vehicle.

How Does Car Delivery From a Dealership Work?

When purchasing a vehicle from an out-of-state dealership, the delivery process involves several key steps to ensure your car arrives safely at your doorstep:

1. Choose an Auto Transport Company

The first step in shipping your vehicle is selecting a reputable auto transport company. You’ll want to partner with a company that specializes in dealership shipping and has experience handling the specific logistics involved in transporting newly purchased vehicles. Your dealership may have preferred shipping partners, but remember that you have the freedom to choose the delivery company that best meets your needs and budget.

2. Select Your Car Shipping Methods

After choosing a transport company, you’ll need to decide on the shipping method that’s right for your vehicle. The primary options include open or enclosed auto transport, door-to-door or terminal-to-terminal service, and standard or expedited shipping. Your choice will depend on factors such as your vehicle’s value, your timeline, and your budget constraints.

3. Coordinate Between Your Dealership and Shipping Company

Effective communication between your dealership and your chosen transport company is essential for a smooth shipping process. You’ll need to provide the shipping company with the dealership’s contact information and exact location. Most importantly, ensure that the dealership is aware of the planned pickup date and has all necessary documentation ready. The auto shipping company will typically contact the dealership directly to coordinate the pickup logistics, but staying informed throughout this process will help prevent any miscommunications or delays.

4. Schedule the Drop-off Date

Once you’ve coordinated the pickup details with your dealership and shipping company, you’ll need to schedule a delivery date that works with your availability. Most auto transport companies provide a delivery window rather than an exact time, so ensure you or an authorized representative will be available during that timeframe to receive and inspect the vehicle upon arrival. Cross-country shipments typically take 7-10 days from pickup to delivery.

5. Finalize the Purchase

Before your vehicle can be transported, you’ll need to complete all purchase paperwork and financial transactions with the dealership. This includes signing the sales contract, financing documents, title transfer forms, and any other required paperwork. Many dealerships will work with you remotely to complete these steps if you’re unable to visit in person. Ensure that the dealership understands that a third-party shipping company will be picking up the vehicle on your behalf.

6. Prepare for Vehicle Shipment

The final step before transport is properly preparing the vehicle for shipment. While the dealership will handle most of this preparation for a newly purchased vehicle, it’s still important to confirm that they’ve completed all necessary steps. This includes removing any personal items, securing loose parts, checking fluid levels, and ensuring the battery is charged. Additionally, the dealership should document the vehicle’s condition with detailed photos before loading.

Can you fly your car cross-country? Read our guide to learn the pros and cons of alternative transport methods for your newly purchased vehicle.

What Are Your Vehicle Shipping Options?

Understanding the different vehicle shipping options available will help you make an informed decision that balances protection, convenience, and cost.

Open Car Transport

Open car transport is the most common and economical method of shipping vehicles. With this option, your vehicle is transported on an open-air carrier that typically holds between 8 and 10 vehicles at once. This method is ideal for standard vehicles and offers several advantages, including wider availability of carriers, more flexible scheduling options, and significantly lower costs compared to enclosed transport. Most new cars from manufacturers are delivered to dealerships using open carrier shipping, demonstrating its safety and reliability for standard vehicle shipments.

Enclosed Auto Transport

For high-value, luxury, classic, or exotic vehicles, enclosed auto transport provides the highest level of protection during shipping. Your vehicle is transported in a fully enclosed trailer, shielding it from weather conditions, road debris, and prying eyes throughout the journey. These specialized carriers typically transport fewer vehicles (usually 4-6) and offer additional features such as hydraulic lift gates for low-clearance vehicles and soft tie-downs. While enclosed carrier transport comes at a premium, the additional protection provides valuable peace of mind for owners of premium vehicles or rare collectibles.

Door-to-Door vs. Terminal-to-Terminal Service

When shipping a vehicle, you’ll also choose between door-to-door and terminal-to-terminal service. Door-to-door car shipping is the most convenient option, with the carrier picking up your vehicle directly from the dealership and delivering it as close to your specified location as legally and safely as possible.

Terminal-to-terminal car shipping involves dropping off and picking up your vehicle at designated transportation hubs, which can be an economical option for flexible schedules. Both methods have their advantages depending on your specific needs, timeline, and budget considerations.

Expedited Shipping

If you need your newly purchased car delivered quickly, expedited shipping options are available for an additional fee. This service prioritizes your vehicle for the next available carrier and can significantly reduce both pickup and transit times. Expedited shipping is particularly valuable when you need your vehicle by a specific date or when standard shipping timelines don’t align with your schedule.

Single Car Trailers

Single car transport trucks provide exclusive shipping for your vehicle without sharing space with others. This premium service ensures your vehicle receives dedicated attention throughout the journey and eliminates the potential delays associated with multiple pickups and deliveries. Single car transport offers the highest level of security and protection but comes at a higher price point compared to multi-car carriers.

Cost Factors and Shipping Rates

When budgeting for a car delivery, knowing what influences transport rates will help you set realistic expectations and potentially identify ways to reduce costs. Auto transport pricing is determined by a combination of several key factors:

• Distance: The primary factor in determining shipping costs is the distance between the pickup and delivery locations. While long distances cost more overall, the per-mile rate typically decreases as distance increases.
• Vehicle Size and Weight: Larger, heavier vehicles occupy more space on carriers and increase fuel consumption, resulting in higher shipping rates.
• Transport Type: Your choice between open and enclosed transport significantly impacts the final price, with enclosed transport commanding a premium for the additional protection it provides.
• Pickup and Delivery Locations: Urban areas with better access to major highways typically offer lower rates than rural or remote locations that require carriers to deviate from their standard routes.
• Seasonal Timing: Auto transport rates fluctuate depending on the season. Summer months generally see higher prices due to increased demand.
• Vehicle Condition: Non-running vehicles require special equipment for loading and unloading, resulting in additional fees.
• Expedited Service: If you need guaranteed pickup dates or faster delivery, expect to pay a premium for expedited service options.

Preparing Your Vehicle for Transport

Proper preparation of your vehicle before transport helps ensure a smooth, damage-free delivery experience.

Required Documentation and Insurance

Ensure all documentation is in order before your pickup date to ensure a seamless shipping process. When transporting a newly purchased vehicle, you’ll need to provide:

• Bill of sale or purchase agreement proving ownership
• Photo identification matching the name on the purchase documents
• Temporary tags or registration information as applicable
• Contact information for both pickup and delivery locations
• Signed shipping authorization if someone else will be present for pickup or delivery
• Any special instructions for vehicle handling or operation

Regarding insurance during transport, your vehicle will be covered by the auto transport company’s cargo insurance during transit. However, it’s important to understand coverage limits and verify that the company carries adequate insurance with appropriate coverage for your vehicle’s value.

Vehicle Inspection and Photos

A thorough inspection before shipping creates an important record of your car’s condition and helps prevent disputes about damage that may have occurred during transport. For newly purchased vehicles being shipped directly from dealerships, this process typically includes:

• Documenting the exterior condition, including any existing scratches, dents, or blemishes
• Checking the interior for any damage or issues
• Verifying all accessories and components are present and functional
• Documenting the current odometer reading
• Testing all operational features including lights, windows, and electronics
• Checking underneath the vehicle for any visible damage or leaks
• Confirming tire condition and pressure

Both you and the dealership should take detailed, dated photos from multiple angles to create a comprehensive visual record of the vehicle’s pre-shipment condition.

Fuel and Battery Guidelines

Proper fuel levels and a functioning battery are essential for the smooth loading and unloading of your vehicle during transport. The industry standard is to ship vehicles with approximately one-quarter tank of fuel — enough to drive the vehicle on and off the carrier but not so much that it adds unnecessary weight during transport.

For newly purchased vehicles, ask the dealership to ensure the fuel level is appropriate before the carrier arrives for pickup. Similarly, the vehicle’s battery should be fully charged and in good working condition to facilitate loading and unloading.

How to Select a Reliable Auto Transport Company

Choosing the right auto transport company is the most important decision in the vehicle shipping process. A reputable company will ensure your new car arrives safely while providing peace of mind throughout the journey.

Researching Car Shipping Companies

Begin your search by identifying auto transport companies that specialize in shipping newly purchased vehicles and have experience working with dealerships. Look for companies with a substantial history in the industry — longevity often indicates reliability and consistent service quality. National companies with extensive carrier networks typically offer better coverage and more flexible scheduling options compared to smaller regional transporters.

Reading Reviews and Verifying Credentials

Once you’ve identified potential transport companies, thoroughly investigate their reputation and credentials before making your decision. Check reviews across multiple platforms, including Google, Transport Reviews, and the Better Business Bureau, to get a comprehensive picture of customer experiences.

Look specifically for reviews mentioning dealership shipments or newly purchased vehicles to gauge their experience with your particular situation. Verify that any company you’re considering is properly registered with the Department of Transportation (USDOT number) and carries adequate insurance coverage.

Getting Accurate Shipping Quotes

Obtaining detailed, accurate quotes is essential for comparing services and avoiding unexpected costs. When requesting quotes, provide complete and specific information including the exact pickup and delivery locations, vehicle year, make, model, and any modifications that might affect transport. Be forthright about the vehicle’s condition and any special handling requirements to receive the most accurate quote possible. Reputable companies will provide written quotes detailing all costs involved in the transport process.

Ship Your New Vehicle with Peace of Mind with RoadRunner

At RoadRunner Auto Transport, we understand that shipping a new car requires special care and attention to detail. With over 30 years of experience and more than 450,000 vehicles safely delivered, our nationwide network of 25,000+ certified carriers provides reliable, efficient transport services for your valuable investment. We offer flexible scheduling options, comprehensive vehicle coverage, and no upfront deposit requirement — you don’t pay until your shipment is scheduled for pickup. Get your free quote instantly using our online car shipping calculator.

FAQ

How long does it take to ship a newly purchased vehicle?

The transit time for shipping a new vehicle depends primarily on the distance involved. Typically, auto transport companies require 1-5 business days for initial pickup, plus transit time averaging one day per 500 miles of distance. For cross-country shipments from coast to coast, the entire process generally takes 7-10 days from pickup to delivery, while shorter regional trips may be completed in just 2-4 days.

Can I track my vehicle during transport?

Yes, most reputable auto transport companies provide real-time tracking options throughout the delivery process. RoadRunner Auto Transport offers 24/7 online shipment tracking that allows you to monitor your vehicle’s progress from pickup to delivery. Additionally, our shipment support agents are available to provide detailed updates and address any questions you may have about your shipment status.

What happens if my vehicle is damaged during transport?

In the unlikely event that your vehicle sustains damage during transport, the carrier’s insurance coverage will address the issue. To facilitate this process, thoroughly document your vehicle’s condition with photographs before shipment and immediately upon delivery. Report any damage to the driver at the time of delivery and note it on the final inspection report (Bill of Lading) before signing. Contact the car shipping company promptly to initiate the claims process.

Is it safe to ship a newly purchased luxury or classic vehicle?

Absolutely, shipping a newly purchased luxury or classic vehicle can be completely safe with the right precautions. For valuable vehicles, enclosed auto transport provides the highest level of protection from weather, road debris, and potential theft during transit. These specialized carriers feature additional security measures, soft tie-down systems to prevent scratching, and hydraulic lift gates for low-clearance vehicles.